| jelkner | Happy New Year dcammue! | 11:49 |
|---|---|---|
| jelkner | Happy New Year thomasboimah! | 11:53 |
| thomasboimah | Hi Comrade. Happy new Year! | 11:53 |
| jelkner | Quick question: how come you're a channel op, but I'm not? | 11:54 |
| thomasboimah | hmmm | 11:54 |
| thomasboimah | I give you channel op | 11:54 |
| jelkner | yes, that's what i thought | 11:54 |
| jelkner | but you can see i don't have it now | 11:54 |
| jelkner | on either this channel or novawebdev | 11:55 |
| jelkner | not a top priority | 11:55 |
| jelkner | but nice to figure out | 11:55 |
| thomasboimah | Try to identify your nick name | 11:55 |
| *** dcammue has quit (Ping timeout: 480 seconds) | 11:56 | |
| *** dcammue has quit (None) | 11:56 | |
| jelkner | oops | 11:56 |
| jelkner | Happy New Year everyone! | 11:57 |
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| jelkner | are we meeting here or on #novawebdev? | 11:57 |
| jkollie | Greetings everyone and HAPPY NEW YEAR! | 11:57 |
| zOnny | Happy New Year! | 11:57 |
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| jkollie | Happy new year jelkner | 11:58 |
| dcammue | Good morning to all | 11:58 |
| jelkner | we're meeting on the novawebdev channel | 11:59 |
| svaye | Hello jelkner thomasboimah dcammue and jkollie , happy new year | 12:56 |
| BigBrother | thomasboimah : jkollie : jelkner : dcammue : svaye | 13:00 |
| BigBrother | Tick Tock! | 13:00 |
| BigBrother | It's 13:00 UTC o'clock and NOVA Web Development's meeting is starting. | 13:00 |
| BigBrother | Uh-oh! That is embarassing... | 13:00 |
| BigBrother | Unfortunately, there are no items on the agenda! | 13:00 |
| BigBrother | Have a nice day, Websters! | 13:00 |
| jelkner | klarios isn't here | 13:04 |
| jelkner | but dcammue, svaye and jelkner are | 13:04 |
| klarios_ | greeetings! | 13:05 |
| jelkner | lol | 13:05 |
| jelkner | there you are | 13:05 |
| svaye | hi klarios_ | 13:05 |
| jelkner | klarios_, we need to get you on a linux box with hexchat | 13:05 |
| jelkner | so you can have your same user in more than one channel ;-) | 13:06 |
| jelkner | some day... | 13:06 |
| jelkner | ok, dcammue and svaye | 13:06 |
| jelkner | here is what we need to talk about | 13:06 |
| svaye | yes jelkner | 13:06 |
| jelkner | 1. What will be your responsibilities in terms of bookkeeping for SJC, SECOSOL, and NOVA Web? | 13:07 |
| jelkner | 2. How will you charge for your work? | 13:07 |
| jelkner | that's what we need to talk about | 13:07 |
| dcammue | Okay | 13:07 |
| jelkner | i want to hire you two to do bookkeeping | 13:07 |
| klarios_ | on the finances side for NWD. MB-COOP was able to sponsor me a spot (not like a worker owner more like a guest) in their coop and I have been able to get my ITIN number. This means no more NWD getting payed for MB-COOP work, that also means all expenses are accounted for through MB-COOPS bank acc. That means less cash flow but also less expenses | 13:07 |
| klarios_ | On the non profit side, Secosol has gotten big checks this past year | 13:08 |
| klarios_ | from Madre tierra grants, I dont know if it was enough for 50k but that's a number we should look out for this year | 13:08 |
| jelkner | nice klarios_! | 13:09 |
| jelkner | so svaye and dcammue, do you have a sense of what will be expected of you? | 13:09 |
| klarios_ | we've also got the SCC fee and the quarterly reports to the IRS | 13:09 |
| klarios_ | quite a lot id say | 13:09 |
| svaye | Manage Secosol books and taxes | 13:09 |
| jelkner | +1 klarios_ | 13:10 |
| jelkner | yes, svaye, but do you know that that means? | 13:10 |
| dcammue | Our tesponsibility is to get all of the funs and report the record | 13:10 |
| jelkner | to quote klarios_ "quite a lot i'd say!!" | 13:10 |
| jelkner | it's even more than that dcammue | 13:10 |
| dcammue | And file in for them if possible | 13:10 |
| jelkner | you need to understand what is happening financially | 13:11 |
| jelkner | to look at each transaction and try to ask yourself "what financial story does this tell?" | 13:11 |
| svaye | We have to be like their financial managers | 13:11 |
| jelkner | is this looking like a successful business? | 13:11 |
| jelkner | why or why not? | 13:11 |
| dcammue | Yes | 13:11 |
| dcammue | You made mentioned of that before | 13:12 |
| jelkner | it would really help if you two, dcammue and svaye, could become a real team | 13:12 |
| klarios_ | yep, not just that, our habits as well. Sadly we dont have someone who had the constant bandwidth to deal with payroll, invoicing, and transfer and that is something we really need to figure out | 13:12 |
| jelkner | so that you are meeting together and talking about this together and deepening your understanding together | 13:12 |
| svaye | jelkner, with the office space available that is our goal. | 13:13 |
| jelkner | klarios_, i am hoping dcammue and svaye are those missing people!!! | 13:13 |
| klarios_ | I do not like dealing with money for that reason lol, but its important for us to survive and be able to trust each other! | 13:13 |
| klarios_ | I agree jelkner | 13:13 |
| jelkner | so, svaye and dcammue, you should also decide how you want to charge us | 13:13 |
| jelkner | and we can begin having what will be a real business conversation | 13:14 |
| dcammue | Okay | 13:14 |
| jelkner | you tell us you what you want to charge us, we tell you what we are willing (mainly able) to pay | 13:14 |
| jelkner | and what we expect in terms of deliverables | 13:14 |
| jelkner | and we begin to dance ;-) | 13:14 |
| svaye | Do we have to charge now? | 13:15 |
| dcammue | Question | 13:15 |
| jelkner | shoot dcammue | 13:15 |
| jelkner | svaye, if you want to get paid you have to charge, right? | 13:15 |
| svaye | +1 | 13:15 |
| dcammue | Are we only keeping financial records and report at the end of the year? | 13:15 |
| jelkner | you tell me dcammue, what do you think? | 13:16 |
| jelkner | look at what klarios_ wrote a few lines back | 13:16 |
| dcammue | 2. Are we filing in for the three if possible? | 13:16 |
| jelkner | that should help you form an anser | 13:16 |
| jelkner | answer | 13:16 |
| svaye | Will we be in constant communication with the people we are working for? | 13:16 |
| jelkner | who are you working for, svaye? | 13:17 |
| dcammue | Concerning the survive and trust? | 13:17 |
| svaye | Will there be some sort of introduction? | 13:17 |
| jelkner | To quote klarios_, dcammue: not just that, our habits as well. Sadly we dont have someone who had the constant bandwidth to deal with payroll, invoicing, and transfer and that is something we really need to figure out | 13:18 |
| jelkner | i'm glad we are having this conversation | 13:18 |
| jelkner | since it is clear you two don't get this yet | 13:18 |
| dcammue | Yes, we need one | 13:18 |
| svaye | jelkner, we are working for, Novaweb, Secosol, and Social Justice Computing, two of which I am familiar with, Secosol I can't say the same | 13:18 |
| jelkner | great | 13:19 |
| jelkner | thanks svaye | 13:19 |
| jelkner | ok, so, NOVA Web Dev is owned by klarios_ and Tony | 13:19 |
| jelkner | with me "on the board" | 13:19 |
| jelkner | whatever that means ;-) | 13:19 |
| jelkner | SECOSOL is a non-profit with klarios_ and jelkner on the board | 13:19 |
| jelkner | so guess what, you already have constant communication with them! ;-) | 13:20 |
| dcammue | +1 | 13:20 |
| svaye | Copy! | 13:20 |
| jelkner | and SJC has jelkner and cjones and isaac zawollo on the board | 13:20 |
| jelkner | and Ved too | 13:20 |
| jelkner | so you have constant contact with them too | 13:21 |
| jelkner | btw, i think we need a jetro member on the board of SJC | 13:21 |
| jelkner | i need to propose that | 13:21 |
| jelkner | but i'd like you all to think about who would best represent you | 13:21 |
| jelkner | what about jkollie? | 13:22 |
| svaye | I was just about to say the same thing | 13:22 |
| jelkner | nice! | 13:22 |
| jelkner | jkollie, would you be willing? | 13:22 |
| dcammue | jkollie: | 13:23 |
| jelkner | she may be away | 13:23 |
| jkollie | +1 | 13:23 |
| jelkner | great | 13:23 |
| jelkner | let me bring that up at our next board meeting and get back to you | 13:23 |
| jkollie | okay jelkner | 13:23 |
| jelkner | so, svaye and dcammue | 13:24 |
| jelkner | to sum up | 13:24 |
| jelkner | you should make it a goal to have monthly financial meetings | 13:24 |
| dcammue | +1 | 13:25 |
| jelkner | together with the three financial reports: balance sheet, income statement, and cash flow statement | 13:25 |
| svaye | +1 | 13:25 |
| dcammue | +1 sure | 13:25 |
| jelkner | you should be able to analyze them intelligently | 13:25 |
| dcammue | +1 | 13:26 |
| jelkner | saying, "as you can see from NOVA Web's cash flow statement, it is currently loosing money, which is unsustainable" | 13:26 |
| dcammue | +1 | 13:26 |
| jelkner | "part of the problem is the server hosting expense, which is not bringing in any revenue" | 13:27 |
| jelkner | and stuff like that ;-) | 13:27 |
| dcammue | There is no much of cash in | 13:27 |
| dcammue | But more of cash out | 13:27 |
| klarios_ | indeed, quite unsustainable | 13:27 |
| jelkner | and dcammue, you need to look at the business plan | 13:27 |
| jelkner | and figure out why | 13:27 |
| jelkner | in the short run, new businesses loose money | 13:28 |
| jelkner | that is to be expected | 13:28 |
| dcammue | +1 | 13:28 |
| klarios_ | although all expenses on my part are accounted for, we still have other expenses like the servers, domain name charges, payroll to other employees, etc. | 13:28 |
| jelkner | but you need to see the amount they are loosing go down | 13:28 |
| svaye | Secosol is loosing money to tax even though they are a non profit | 13:28 |
| klarios_ | indedd | 13:28 |
| klarios_ | they will be recieving more money in the future as well | 13:29 |
| jelkner | with the promise that at some point soon it reaches the break even point and then becomes positive | 13:29 |
| jelkner | No, svaye | 13:29 |
| jelkner | SECOSOL has brought in a lot more last year then it spent | 13:29 |
| jelkner | and now that Dilcia and Leslie are co-presidents | 13:29 |
| jelkner | it will very likely bring in a lot more next year | 13:30 |
| klarios_ | sadly the granters in this country wont recognize an organization if they arent a non-profit and if they dont have a w-2 employee. That's something we should talk about during our meeting | 13:30 |
| jelkner | klarios_, what do you mean? | 13:30 |
| jelkner | i didn't know about the w-2 employee part | 13:30 |
| jelkner | we did have one, but now we don't | 13:30 |
| dcammue | Klarios, do novaweb has emplyees? | 13:31 |
| klarios_ | yeah, they've been turned down a couple of times for not having someone full time | 13:31 |
| jelkner | our only granter, CCHD, doesn't require that | 13:31 |
| klarios_ | dcammue: we have worker owners | 13:31 |
| klarios_ | other granters do sadly | 13:31 |
| klarios_ | theyre quite annoying | 13:31 |
| jelkner | Well, klarios_, once we have good bookkeepers | 13:31 |
| jelkner | we could hire an organizer again | 13:31 |
| svaye | So which organization do we have to do payroll for | 13:31 |
| klarios_ | true that! | 13:32 |
| jelkner | svaye, none | 13:32 |
| jelkner | how about that! ;-) | 13:32 |
| jelkner | for this year, anyway | 13:32 |
| klarios_ | its our goal, especially if we want our community to have the best chance to do what it does best | 13:32 |
| jelkner | svaye and dcammue | 13:32 |
| svaye | so that brings us down to invoices only | 13:32 |
| jelkner | SECOSOL had an employee for the 1st 3 months last year | 13:32 |
| jelkner | so we have to file payroll taxes | 13:33 |
| jelkner | for 2025 | 13:33 |
| dcammue | +1 | 13:33 |
| jelkner | svaye and dcammue, there is a real opportunity here for you | 13:34 |
| jelkner | but only if you can step up and take it | 13:34 |
| dcammue | Butbthe three employees will file thire tax by themselves | 13:34 |
| jelkner | as klarios_ said, we have made so many mistakes with our non-profits before because we couldn't afford the bookkeeping, invoicing, billing, etc. | 13:35 |
| jelkner | basically, we couldn't manage our office | 13:35 |
| jelkner | dcammue, they aren't employees | 13:35 |
| jelkner | two of them are owners | 13:35 |
| jelkner | that means they get owner's equity, right? | 13:35 |
| jelkner | the 3rd is a 1099 | 13:35 |
| jelkner | and expense | 13:36 |
| dcammue | I said, the three employees, not me | 13:36 |
| jelkner | an expense | 13:36 |
| jelkner | which 3 employees are you thinking of? | 13:36 |
| jelkner | there are no employees | 13:36 |
| dcammue | From secosol | 13:36 |
| dcammue | Or there is no more | 13:36 |
| svaye | dcammue, it was one person | 13:36 |
| jelkner | SECOSOL had 1 employee | 13:36 |
| dcammue | Okay | 13:36 |
| jelkner | Johanna Garay | 13:36 |
| jelkner | for the first 3 months | 13:36 |
| jelkner | January to March | 13:37 |
| dcammue | Okay | 13:37 |
| jelkner | Devesh will handle to the taxes | 13:37 |
| jelkner | but you need to PAY ATTENTION! | 13:37 |
| jelkner | so you could do it in the future | 13:37 |
| svaye | +1 | 13:38 |
| dcammue | And he need to file his income tax return. | 13:38 |
| jelkner | who? | 13:38 |
| dcammue | Garay | 13:38 |
| jelkner | She | 13:38 |
| jelkner | Johanna | 13:38 |
| dcammue | +1 | 13:39 |
| jelkner | btw, we are talking about Johanna billing for her time now as a consultant | 13:39 |
| dcammue | Okay | 13:39 |
| jelkner | i didn't realize not having a W-2 employee hurts us in terms of grants, klarios_ | 13:39 |
| jelkner | that is news to me | 13:39 |
| jelkner | are you sure about that? | 13:39 |
| dcammue | As for what klarios saod | 13:40 |
| dcammue | *said | 13:40 |
| jelkner | ACTION waits for dcammue to finish his thought... | 13:41 |
| dcammue | Go ahead | 13:42 |
| klarios_ | yep, it seems they want dedicated employees working in the 501c3 | 13:42 |
| klarios_ | im not sure why either | 13:42 |
| klarios_ | it seems they look down upon volunteer work? | 13:42 |
| svaye | jelkner, you mentioned devesh will handle taxes for now | 13:42 |
| jelkner | who is the "they", klarios_? | 13:42 |
| jelkner | remember, granters can do what they want | 13:43 |
| jelkner | we have a story to tell | 13:43 |
| jelkner | we are a volunteer organization that people make documentaries about! | 13:43 |
| jelkner | lol | 13:43 |
| jelkner | we are forming 3 worker cooperatives | 13:43 |
| jelkner | and educating our members | 13:43 |
| jelkner | i think we need to find the right funders | 13:44 |
| jelkner | who our story, and our concrete accomplishments, will resonate with | 13:44 |
| jelkner | in the longer term, we will want staff | 13:44 |
| jelkner | but only when we can really afford it | 13:44 |
| jelkner | klarios_, you saw my message about our Feb. 1 board meeting, yes? | 13:45 |
| jelkner | svaye and dcammue, i hope you know what you need to do | 13:46 |
| dcammue | W-2 means organisation hiring work right klarios | 13:46 |
| dcammue | +1 | 13:46 |
| jelkner | yes, dcammue | 13:46 |
| jelkner | a W-2 is a payroll deduction form | 13:46 |
| dcammue | I am inline | 13:46 |
| svaye | jelkner, you mentioned devesh will handle taxes yes? | 13:46 |
| jelkner | zOnny is not a W-2 | 13:47 |
| jelkner | he is a 1099 | 13:47 |
| jelkner | a 1099 is an expense | 13:47 |
| jelkner | it is the form you fill out when you hire a consultant | 13:47 |
| jelkner | so, svaye and dcammue, learning these forms, W-2, W-4, 1099, etc. | 13:47 |
| jelkner | is part of your task | 13:47 |
| jelkner | if you want to do bookkeeping in the US. | 13:48 |
| jelkner | yes, svaye, devesh will do the taxes for this year | 13:48 |
| jelkner | you aren't ready | 13:48 |
| jelkner | and ved has been training him | 13:48 |
| jelkner | but i want him to share with you what he does | 13:49 |
| jelkner | we need to take *GOOD NOTES* | 13:49 |
| jelkner | to produce our own "handbook" on the procedures we need to follow | 13:49 |
| svaye | So that means we have to start meeting with him | 13:49 |
| jelkner | well, we meet every other wednesday | 13:49 |
| jelkner | from 5:30 to 7 pm EST | 13:50 |
| jelkner | that's when you can meet with him | 13:50 |
| svaye | Okay | 13:50 |
| jelkner | you need to put that on your schedule | 13:50 |
| jelkner | that's late for you | 13:50 |
| svaye | jelkner, it's on the nextcloud schedule right? | 13:51 |
| jelkner | it is 22:30 to midnight UTC | 13:51 |
| jelkner | ACTION goes to look | 13:51 |
| jelkner | Yes, it is on the NOVA Web calendar | 13:52 |
| jelkner | can you see that svaye? | 13:52 |
| svaye | It's okay jelkner, I can manage | 13:52 |
| svaye | yes jelkner I have access to the calendar | 13:52 |
| jelkner | when do we meet next? | 13:52 |
| svaye | Jan 7, 2026 | 13:53 |
| jelkner | +1 | 13:53 |
| jelkner | you rock svaye | 13:53 |
| jelkner | so one of you should plan to be there | 13:53 |
| jelkner | i know it's late | 13:53 |
| jelkner | but if you want to do business in the US | 13:53 |
| jelkner | you'll need to adjust your schedules to match the time here | 13:54 |
| svaye | I will be there jelkner, when I can't make it I will send a mail | 13:54 |
| jelkner | that's one of the big reasons Jetro needed an office | 13:54 |
| jelkner | now you have one | 13:54 |
| jelkner | time to start using it! | 13:54 |
| jelkner | we need to make sure it is setup so Jetro members can sleep there when they work late | 13:55 |
| jelkner | so they stay safe | 13:55 |
| dcammue | jelkner: | 13:56 |
| dcammue | Did you set up the secosol gnucash book | 13:57 |
| dcammue | ? | 13:57 |
| dcammue | Meaning the gnucash pogrest database | 13:59 |
| jelkner | dcammue, can you ask thomasboimah to help with that? | 14:06 |
| dcammue | Okay | 14:06 |
| jelkner | ok, all, i need to get to doing my teacher work | 14:07 |
| jelkner | that's what pays me, and gives me the money i can use for our project here | 14:07 |
| jelkner | see you tomorrow, same time, same place | 14:07 |
| dcammue | Okay, thanks | 14:08 |
| jelkner | anything before i go, dcammue or svaye? | 14:08 |
| dcammue | No, tomorrow | 14:08 |
| jelkner | okie dokie | 14:08 |
| jelkner | ACTION logs off until tomorrow | 14:08 |
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| svaye | ACTION signs off | 14:11 |
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